Approve a Vacation or Leave of Absence

If you are working as a HR or as a higher official in your organisation you may require to write the letter of approval for employees vacation request. This letter is written by the employer or concerned person of the organization. Through this letter, he is approving the leaves which an employee has applied for.

Letter of vacation approval is considered to be an act of generosity on the employer’s front as he has understood the situation that his employee is facing. Therefore he has accepted his leave of absence from office for a stipulated period.

Here are our useful tips and sample letter for vacation leave approval request –

Approve a Vacation or Leave of Absence Writing Tips:

• First and foremost, you must appreciate your employee’s care towards his family members that he is taking them for a vacation.
• You must appreciate your employee’s effort in delegating the work to his team members.
• You must mention that he must join back on the specified date to avoid any inconvenience.
• The tone and content of the letter should be formal and authoritative.
• Once you are through writing the letter, please recheck the same for amendments, if needed.

Approve a Vacation or Leave of Absence Template

Use our free Approve a Vacation or Leave of Absence to help you get started. Download the .doc or pdf file and customize it. If you need additional help or more examples, check out some of the sample letters below.

Date (Date on which letter is written)

I am writing this letter to officially inform you that your leaves have been sanctioned from _____________ to _________________. I understand how it feels to go on a vacation with your family. By doing so, you are making them feel special in your life.

I appreciate that you have handed your responsibilities to ___________. I am sure he can manage the same with sheer sincerity.

I wish you all the best for your vacation and hope that you have a good time with your family.

Approve a Vacation or Leave of Absence Sample, Email and Example/Format

Sample

Mr. Peter D Costa
Senior HR Manager
UGC Technologies
Atlanta

Date (Date on which letter is written)

Mr. Samuel John
Manager
UGC Technologies

Sub: Approval of leave for vacation

I am pleased to inform you that your leaves for vacation are sanctioned from 5th September to 10th September as requested by you. I understand family means a lot, and you must give some time to your family by taking them for a vacation. By doing this, you are making them feel special in your life.

I truly appreciate the way you have distributed your responsibilities to your team members, and I wish that you will resume your duties on time as mentioned in your letter to avoid any inconvenience here.

I wish you all the best for your vacation and hope that you should have a great time with your family.

Email Format

I am happy to approve your request for vacation starting _______ to ___________. I understand how it feels to be with the family during festive seasons. It’s only when we are away from them we realize there importance. I hope you would have done the complete shopping for the festival. I know that it had been a very hectic schedule from the past 2 months because of the project and you must be longing for a break. I am also aware that you have not taken any leave for past one year and would like to go for a vacation.

Before leaving, make sure that you handover all your files and documents to ________ and also explain what has to be done in your absence.

Have a wonderful time with the family, and please contact me if there is anything that you would like to convey regarding work. Also, I hope it won’t be an inconvenience to call you if there is a requirement.